Automated integration of sales from one or more e-commerce sites into your accounting system. Accounting firms are often unaware of how an e-commerce site works, and of the wealth of APIs available. IT specialists are often unaware of the basics of accounting, and overlook this aspect when deploying an e-commerce site. With our solution, it is possible to provide ready-to-use files for importing the sales journal of an ecommerce site into accounting software without further processing.
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Related issues
- Handling large volumes of data leads to prolonged export times and server timeouts on the e-commerce site’s hosting environment.
- API limitations may also restrict the frequency and volume of data exports.
- Format compatibility issues between different systems require data conversions, which carry risks of data integrity loss and consume significant server resources.
- Integrating data from multiple sales channels presents challenges in harmonization and consolidation.
The accounting chart must be taken into account to correctly categorize transactions in accordance with applicable accounting standards, using appropriate account codes for different operations (sales, refunds, shipping fees, VAT, etc.).
Case studies
An IT services company sells fixed-price services on its website. Some of these services are recurring and offered as subscriptions.
The website generates approximately 500 invoices per year for a client base of around 300 active customers. These clients consist exclusively of small businesses or non-profit organizations, mainly based in France, Belgium, Luxembourg, and Switzerland.
A web interface has been made available to the company’s accounting firm, allowing it to independently download the client’s sales journal.
The format of the sales journal was custom-designed in collaboration with the IT provider’s accounting firm, with the goal of making the file immediately usable in the firm’s accounting software.
As a result, the accounting firm can retrieve an up-to-date sales journal whenever needed, ready to be imported as-is into its accounting system.
The data is available on demand — saving valuable time.
Processing sales data from the website requires no additional handling — ensuring time savings and improved reliability.
The integration gateway was developed with the IT company’s chart of accounts in mind.
Sales information is pulled directly from the WooCommerce website, including: product amounts excluding tax, product category, applied VAT rate, invoice number, client ID, and more.
A mapping is automatically applied with the correct accounting codes: product code, client code, VAT code, etc.
